Kairos Workflow Automation
Kairos Workflows allow you to automate tasks by connecting Triggers, Actions, and Logic nodes in a visual editor.
Core concepts
- Triggers: Events that start a workflow (e.g., "Email Received", "Task Completed").
- Actions: Tasks performed by the system (e.g., "Send Email", "Add Row to Sheet").
- Variables: Data passed between nodes. You can access this data using Templates.
Templating system
You can inject dynamic data into Text fields (like Email Body or SQL Queries) using double curly braces: {{ variable.path }}.
Common variables
| Variable | Description |
|---|---|
{{ time.now }} |
Current date and time (YYYY-MM-DD HH:MM:SS) |
{{ time.date }} |
Current date (YYYY-MM-DD) |
{{ trigger.subject }} |
Subject of the email that triggered the workflow |
{{ trigger.sender }} |
Sender address of the triggering email |
{{ trigger.body }} |
Body content of the triggering email |
{{ trigger.title }} |
Title of the task (for Task triggers) |
{{ value.MyVar }} |
Custom variables defined in previous nodes |
Date & time modifiers
When working with date/time variables (like time.now or a Task's start_time), you can chain modifiers to format them.
Syntax: {{ variable.timezone.format }}
- Timezones:
.EST,.CST,.PST,.MST(and their DST counterparts like EDT/PDT) - Formatting:
.standard: 12-hour format (e.g., "02:30 PM").date: Date only (YYYY-MM-DD).time: Time only (HH:MM:SS).day_name,.month_name: Full names (e.g., "Monday", "January")
Example:
{{ trigger.value.Soonest_Match.time.pst.standard }}
Result: 02:30 PM (converted to Pacific Time)
Integrations
Google Sheets
To use Google Sheets nodes, ensure you have connected your Google account in the Integrations settings.
- Add Row: Appends data to the bottom of a sheet. Accepts a JSON array of values.
- Read Sheet: Reads a range of cells. Returns data available as a variable.
- Run Macro: Executes a Google Apps Script function.
Triggers can listen for emails from specific senders or with specific subjects. Actions can send emails via Gmail (if connected) or standard system mail.